Senior Executive Administrative Assistant Job Description – You can tackle a meeting room full of presentations, write error-free reports and organize even the messiest inventory. And no matter how busy a manager is, you always find a way to manage their schedule.
Overall, you are an incredible executive assistant. But even with superior writing skills, writing an effective resume is not as easy as it sounds.
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We’ve analyzed hundreds of resumes to determine which ones will get you an interview and which ones won’t. We put all our knowledge into one resume writing guide, and seven executive assistants provide resume examples that have helped people land jobs in 2023.
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Use our resume examples and writing tips to avoid the dreaded blank page and get that executive assistant job you’ve always wanted!
When writing your resume, the format you use is crucial. Good formatting ensures that your executive assistant resume is complete, flows logically, and is easy to read. Without the right format, companies may not want to interview you.
While all three resume formats have their merits, the reverse chronological format is the best choice for an executive assistant resume. In addition to being the most popular resume format in most industries, it is also preferred by most employers because it makes it easy to review your work history.
Your name and contact information should be the first information you include on your resume. Without it, you can’t get good or bad news about your job application!
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Start by putting your name at the top of the page in a large font size. While your choice of font in aresume is up to you, if you’re creating your resume in word processing software, use Times New Roman, Cambria, Calibri, or Arial. Below your name, write the job title you’re looking for in a slightly smaller font. If you choose a color, it would be appropriate to include it in your name or job title.
Regarding your contact information, place the following details on the left or right side of the page near your name and job title:
While the contact information you include on your executive assistant resume is fairly straightforward, you can be creative in how you include it. Here’s just an example of how to format the header and contact information:
Many companies receive dozens (or even hundreds) of executive assistant applications and resumes, which means it’s virtually impossible for recruiters to read every resume. For this reason, most companies use applicant tracking system (ATS) software.
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This system is designed to sort resumes by searching for keywords and scanning resume formatting. Every CV that passes through the ATS without rejection is reviewed by a recruiter. So to get an executive assistant job you need to clear ATS scan.
While you can solve this problem yourself, it’s often easiest to use Word resume templates or Google Docs resume templates to help you select content and quickly organize your information.
Although the idea of writing a resume for an executive assistant position seems overwhelming, you can avoid a lot of stress by doing some simple research on what to include on a resume.
When writing your executive assistant resume, you may decide to include an objective or summary. These optional sections give recruiters a sense of who you are without having to read your entire resume. However, depending on your circumstances, they may not be in your best interest.
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These statements are vague and cannot provide value to recruiters. They distract from the main components of the resume and may cause the employer to reject your resume before you read it completely.
Analytical and detail-oriented Executive Assistant with over 5 years of experience assisting senior executives in Fortune 500 companies. Seeking a unique opportunity to assist the CEO of Fiori Finance Group by executing ad-hoc special projects, increasing shareholder value and employee efficiency and procedures.
Detailed and results-oriented executive assistant with over 15 years of administrative experience managing office operations for presidents and CEOs. From data entry, presentations, customer support, scheduling appointments, arranging travel plans and more, I am eager to share my talent to combine administrative knowledge with business goals to increase efficiency and save time in an active financial company like Stockd Group.
These examples provide valuable criteria and information that recruiters can use when trying to find the right hire. The sample objective and summary both demonstrate specific skills and are tailored to the specific role.
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Your work experience is the most important part of your executive assistant CV. You should include two to four work experiences related to the executive assistant field.
But if you’ve had more than four jobs, focus on the last 10 years of experience. If you have enough experience within that timeframe, include the experience most relevant to the position.
Conversely, if you are looking for an entry-level role, you may have little experience. In this case, you can consider adding projects, which we will discuss a little later.
Your career history should be written in bullet points so you can focus on the most relevant information. Start using active language instead of passive language.
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Which is easier and more fun to read? Active voice conveys a clear, strong voice that works well on resumes (and really any type of writing).
We also recommend avoiding personal pronouns and periods. Also, make sure to use the past tense for your CV. (Even if you are currently in a position, the past tense is the most accepted verb for a resume.)
These bullet points lack quantifiable data and are too short to provide value to recruiters. Beyond that, they don’t go beyond normal job duties and even what is mentioned is terrible. You should be detail oriented with your work experience tips:
These work experience scores are effective because they contain verifiable details as well as criteria that tell recruiters that you can potentially add value to their company.
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As we mentioned, it is highly recommended to include numbers and data to show the impact you have had in previous jobs. Recruiters want to know how hiring you will benefit the company, which can be easily demonstrated when you provide quantifiable information about your work experience.
These metrics can include anything from increasing revenue by a certain percentage to improving efficiency by a certain rate. The following are some examples of how to set criteria in the points of your job description:
When creating your resume, the skills section of your resume is crucial if you want to show recruiters why they should hire you.
Remember that ATS looks at your skills to determine if you are a good candidate. List between six and 10 skills, and include a mix of soft skills and hard skills.
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Soft skills are universal and can be included in any resume. However, they are more difficult to measure. Examples of soft skills include adaptability, time management and communication.
Hard skills are more important for executive assistant resumes because they are job specific, easy to define and measurable. Some of the hard skills you might consider on your executive assistant resume include Zoom, Slack, Microsoft Office, Google Workspace, and costing. reports.
The purpose of your skills section is to quickly show the company what you have to offer and the technologies you know how to use. Since you shouldn’t include a list of skills on your resume,
A quick word on this, though: never lie and claim to have mastered a skill when you haven’t. If none of the skills in the job description sound like you, it’s probably a sign that it’s not right for you. Keep looking for other jobs that better match your skills (we know there’s something great you haven’t found yet).
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The Executive Assistant role is one of those jobs where the level of education can really vary. Some employers may require at least an associate’s degree, while others require a bachelor’s degree.
Still, some employers will be fine with a high school diploma. While every employer has different requirements for the level of education and experience they want from potential hires, some basic information should be provided on every resume.
When it comes to listing your education, there’s no need to provide a lot of information unless you’re a recent graduate and need to use your education as a means of demonstrating your skills. Otherwise, you only need to enter the name of the university, degree and year of graduation. If you have an associate’s or bachelor’s degree, you do not need to provide your high school diploma.
Although most resumes do not include information about projects, hobbies, or interests, there are times when you can benefit from adding this information.
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If you don’t have a long career or just graduated college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don’t have any work experience.
The key to adding projects or hobbies is to be able to intelligently talk about how it relates to the executive assistant role in the interview.
For example, if you entered “backpacking in the Pacific Northwest” or “woodworking mastery.”
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